Transcript Information
Note:
All transcript requests MUST be made in writing and bear your signature. Requests for transcripts, grades or other information about you cannot be issued to an outside party unless the student has given the Registrar written permission to release this information to that specific party, as allowed under The Family Educational Rights & Privacy Act (FERPA). Therefore, NO requests can be accepted over the telephone or via email.
Information to Include
1. Your full name as it appears on your records at Hanover.
2. Dates you attended Hanover.
3. Your Social Security number.
4. Address of the person, school or company where you would like the transcript sent. (Transcripts are mailed directly to the person, school or company you indicate because sealed transcripts are usually required. Transcripts which are picked up at the Office of the Registrar will be stamped "UNOFFICIAL COPY" unless you request that they be sealed.)
5. Your current address and daytime telephone number.
6. A check for $3.50 per transcript requested (plus Express Mail® U.S. Postal Service shipping charges if applicable). We also accept Visa and MasterCard. Please include the following:
- A - type of credit card
- B - cardholder name
- C - card number
- D - expiration date
- E - street address and zip code
- F - v-code (3 digit code located on the back of the card near the signature line)
7. Your signature.
Form
Forms are available from the Office of the Registrar or use the: Transcript Request Form
You can write a letter (be sure to include all the information above) and mail or FAX it to the Office of the Registrar.
Cost
The basic fee is $3.50 for each transcript requested and must accompany the request.
We will Express Mail a transcript at your request. However, you must pay the charge for this service. Express Mail charges vary depending on the destination of the transcript. The Express Mail charge is in addition to the transcript fee.
Please call 812-866-7051 and we will let you know how much the Express Mail charge will be.
We can also FAX an unofficial copy to a FAX machine number, and follow that with an official, sealed transcript to the address you provide.
Procedure
Mail transcript requests to:
Office of the Registrar
Hanover College
P.O. Box 108
Hanover, Indiana 47243-0108
OR
FAX requests to: 812-866-7054
Please fax a copy of the check you will be mailing for payment of the transcript along with the request or include credit card information.
We will mail your transcript to the address you indicate within 5 days after receiving your request.
Other Information
Please note that transcript requests cannot be honored if you have an outstanding balance with the college.
If you are unsure about your account status, please call us before submitting your request and we will check your records.
If you have additional questions, please contact:
Mrs. Summer Hawkins, Secretary to the Registrar
8:00 a.m. to 5:00 p.m., Monday - Friday, mid-August to May
7:30 a.m. to 4:00 p.m., Monday - Friday, June to mid-August
Phone: 812-866-7051
E-mail: hawkinss@hanover.edu